What is systemization?
Definition: Systematize – sys-tem-a-tize
“To arrange in or according to a system; reduce to a system; make systematic.”
Are you tired of being a bottleneck in your business? Or are you struggling to train new staff efficiently? Maybe costly mistakes are eating into your profits? If so then you’re making life harder than it needs to be and systemization is the answer. The concept is simple – Take the repeatable tasks in your business and write a detailed step-by-step process that (in theory) anyone in your organization can follow. But systemization is also about increasing efficiency – making the most of what you already have to increase profits, drive down mistakes and weed out imperfections from those day to day tasks.
“There is one rule for the industrialist and that is: Make the best quality of goods possible at the lowest cost possible, paying the highest wages possible.” – Henry Ford
Benefits of Systemization
There are many areas of business that systemization can help improve, including these 3 main areas:
Delegation – By allowing someone who earns less than you to complete recurring tasks in your business, you can focus on the important things that provide a higher return on your most valuable asset – your time.
Quality Assurance – By providing a detailed step-by-step guide that staff can follow, you can reduce the costly mistakes and improve the quality of the output from staff. This is important in industries with strict legal guidelines – reducing mistakes here is an excellent way to reduce costs and drive profits.
Employee Training – When you employ new staff, providing standard operating documents detailing exactly how things are done is a great way to bring them up to speed as quickly as possible. This is also an excellent way to manage the continued training of employees as your business grows.
What is Process Street?
Process Street is a new cloud based software, that makes it incredibly simple to create detailed process documents and standard operating procedures. You can make notes and add files such as video or audio to communicate each step in depth where necessary. It’s a team based product, so you can see across your whole organization, tracking as your team completes their tasks and getting notified on important events.
How process street helps systemization
By utilizing a simple, intuitive interface Process Street makes it easier than ever to manage those three important areas of your business:
Delegation – Process Street allows you to create detailed process documents and standard operating procedures. With the ability to add files like audio and video, you can ensure that you are communicating exactly what you expect at every step in the process.
Quality Assurance – Process Street provides a checklist to be ticked off as the process is completed. Team members can make sure that they have completed every step before marking the task as completed.
Staff Training – Process Street’s simple interface means your new employees and team members can get started right away. With the ability to iterate tasks and instantly notify your team, Process Street eliminates the need for lengthy team meetings and means more time spent concentrating on getting the job done.
Optimization – Process Street allows you to track the performance of your processes and operating procedures. Spot inefficiencies and constantly improve effectiveness through optimization.
Process Street is the perfect solution to making the most of your business. Don’t be a bottleneck for your business, forget the huge costs of training new staff and improve the quality of your service. Systemization is the best investment you can make in the future of your business and Process Street makes it simpler than ever before. Try Process Street for free today and let your business be the best it can be. You can create an account and try it for yourself at http://process.st
Vinay Patankar is the CEO of Process Street a productivity tool for process driven teams. Find him on Twitter (http://twitter.com/vinayp10) or his Blog (http://abstract-living.com). Process Street is 100% free to use for small teams and freelancers. Create a free account here: http://process.st