Systemize Your Business With Process Street

What is systemization?

Definition: Systematize – sys-tem-a-tize
To arrange in or according to a system; reduce to a system; make systematic.”

Are you tired of being a bottleneck in your business? Or are you struggling to train new staff efficiently? Maybe costly mistakes are eating into your profits? If so then you’re making life harder than it needs to be and systemization is the answer. The concept is simple – Take the repeatable tasks in your business and write a detailed step-by-step process that (in theory) anyone in your organization can follow. But systemization is also about increasing efficiency – making the most of what you already have to increase profits, drive down mistakes and weed out imperfections from those day to day tasks.

There is one rule for the industrialist and that is: Make the best quality of goods possible at the lowest cost possible, paying the highest wages possible.” – Henry Ford

Benefits of Systemization

There are many areas of business that systemization can help improve, including these 3 main areas:

Delegation – By allowing someone who earns less than you to complete recurring tasks in your business, you can focus on the important things that provide a higher return on your most valuable asset – your time.
Quality Assurance – By providing a detailed step-by-step guide that staff can follow, you can reduce the costly mistakes and improve the quality of the output from staff. This is important in industries with strict legal guidelines – reducing mistakes here is an excellent way to reduce costs and drive profits.
Employee Training – When you employ new staff, providing standard operating documents detailing exactly how things are done is a great way to bring them up to speed as quickly as possible. This is also an excellent way to manage the continued training of employees as your business grows.

What is Process Street?

Process Street is a new cloud based software, that makes it incredibly simple to create detailed process documents and standard operating procedures. You can make notes and add files such as video or audio to communicate each step in depth where necessary. It’s a team based product, so you can see across your whole organization, tracking as your team completes their tasks and getting notified on important events.

How process street helps systemization
By utilizing a simple, intuitive interface Process Street makes it easier than ever to manage those three important areas of your business:

Delegation – Process Street allows you to create detailed process documents and standard operating procedures. With the ability to add files like audio and video, you can ensure that you are communicating exactly what you expect at every step in the process.
Quality Assurance – Process Street provides a checklist to be ticked off as the process is completed. Team members can make sure that they have completed every step before marking the task as completed.
Staff Training – Process Street’s simple interface means your new employees and team members can get started right away. With the ability to iterate tasks and instantly notify your team, Process Street eliminates the need for lengthy team meetings and means more time spent concentrating on getting the job done.

Optimization – Process Street allows you to track the performance of your processes and operating procedures. Spot inefficiencies and constantly improve effectiveness through optimization.

Process Street is the perfect solution to making the most of your business. Don’t be a bottleneck for your business, forget the huge costs of training new staff and improve the quality of your service. Systemization is the best investment you can make in the future of your business and Process Street makes it simpler than ever before. Try Process Street for free today and let your business be the best it can be. You can create an account and try it for yourself at http://process.st

– BIO

Vinay Patankar is the CEO of Process Street a productivity tool for process driven teams. Find him on Twitter (http://twitter.com/vinayp10) or his Blog (http://abstract-living.com). Process Street is 100% free to use for small teams and freelancers. Create a free account here: http://process.st

Mind Mapping: Mindomo for Android

Brainstorming is a process that can help develop strategies in a wide area of tasks. Nearly any circumstance could benefit from brainstorming and apps such as Mindomo can bring these mind mapping tools to your Android device. Mind mapping practices have been around since before the 1300s and have helped millions of people discover ideas they may have skipped over if not for the visualization of the train of thought.

1. Easy to Use - Mindomo is a free app available on Google Play and has a good amount of support for devices. Once you start the application, you are able to begin mapping your thoughts by entering the primary subject. Each branch can be easily constructed and used by selecting the available tools on the top of your android screen. You can also do this by double clicking your screen. All of the commands within Mindomo are self-explanatory and very easy to understand for all levels of skill.

2. Feature Rich - Mindomo provides a great deal of usable features that many may find very useful. As you create subtopics of each branch, you have the ability to undo and redo changes, add notes to each, include links to websites, images, icons, and add a priority for each task needed in order to accomplish the main objective. Holding your finger down on a topic or subtopic opens a panel for directed editing such as cut, copy and paste of that particular idea. Mapped ideas are automatically stored and can be recalled at any time using the “Home” icon on the top left.

3. Customization - A great deal of customization is available for Mindomo. You are able to adjust the shape of each topic and subtopic from sharp square shapes to more oblong traditional bubbles. Line width, type, and color can be altered in order to provide the best look possible for your personal tastes. Colored themes and layouts give that extra personal touch that is best suited to provide the impact you’d like to see on your device. Some of these layouts could help you envision your ideas as each one has a specific feel to it that can focus your attention. It’s all about comfort when it’s time to start brainstorming. All of these customizations impact your exports when it comes time for you to share your brainstorming ideas.

4. Networking - One of Mindomo’s better additions is the ability to share the mind map with others within your organization. This can be accomplished in a number of ways. For the free version, you are able to export the map as a .pdf or a .jpg and send them via email to yourself or team members. The subscription based accounts for Mindomo allows for greater interactivity between your team members with tools such as iPad and Android Synch and up to eight exportable formats. Premium members are also able to send the actual mind map to their computer systems to be opened with either the web-based app or the installable computer-based app for offline content.

Mind mapping is the process of taking a single thought and providing additional thoughts that relate to it. From each thought, another set of topics pertaining to them begins to create a web of interlinking ideas that can be used to develop strategies for a number of tasks. This has helped developers in graphic design, web design, business planning, marketing, and even keyword development. Mindomo is simply a user friendly tool that can help you plan your next task by putting these ideas in a graphical representation that will ultimately play a role in developing your strategy.

Author Bio:

Nancy provides feedback on all elements of the site “www.enannysource.com” helping us to really make sure that we are making it as easy as possible for caregivers to sign up and find work. In addition, she spends quite a bit of her time on freelance writing tasks.

Podcast – An interview with Tim Anthony of Productive Morning

I recently had a chance to speak to Tim Anthony of Productive Morning about Productivity practices and principles. He is putting together a new site and program, and was looking for some best practices to share.

“Productive Morning is the total morning success system that transforms lives by helping people just like you achieve their goals at a rate unmatched by anyone else.

Our belief is that the Morning is the Foundation for the entire day and that by following a systematic approach to the way that you go about your morning is the key to a successful, productive and goal achieving day.”

You can listen to the podcast or download the transcript [Productive Morning Interviews Stephen Smith]

 Get more information about the Work.Smarter! Series here.

The WLC Creativity Workshop Starts on January 15th

Need help in your artistic efforts?

Wish you had some support and encouragement in learning to be creative?

This weekly program is based on the creativity exercises created by Julia Cameron in her book, Finding Water. Together we will go through the exercises and support each other in developing our creative processes while we accomplish our own artistic projects.

This is the program for you! (Click here to learn more about the Creativity Workshop)

Participation is free and you can certainly progress at your own pace. I do recommend that you order the book [affiliate Amazon link here - Finding Water: The Art of Perseverance (Artist's Way)] so you can follow along and experience the full range of knowledge and activities that Cameron has laid out.

The program consists of a set of Daily and Weekly practices to aid you in developing your creative muscles, plus a range of activities and exercises to stimulate, inspire and motivate you to become more creative in your life and work.

Sign up now

If you can’t see the sign-up form in your reader, click here to register for the Creativity Workshop.

We are looking forward to meeting you!

Order your copy of the book from Amazon here

Don’t Sell Your Business Short: Build Your Dream One Brick at a Time

Many aspects of the business world can be on the heavier side of boring, tedious and seemingly never ending. Perhaps that’s why approximately seven out of 10 new businesses fail: a lack of experience, planning and realistic expectations. There are, however, some plans of attack that budding entrepreneurs can enact that just might minimize your chances of letting your businesses sink into a tar pit of failed hopefuls.

Creative Visualization

We have a tendency to be our own worst enemy when it comes to reaching for the sky and achieving our dreams. That’s why the planning and visualization stage is so important. Motivational force Jack Canfield proclaims “the daily practice of visualizing your dreams as already complete can rapidly accelerate your achievement of those dreams, goals and ambitions.”

Canfield goes on to explain that visualization activates your creative subconscious, positively programs your brain and builds your internal motivation.

Give Back, Give Thanks

Call it karma, call it a tax break, call it whatever you want, but when it comes down to business success, when you begin reaching your goals, you should begin helping others reach their goals. While it may seem a tad altruistic to suggest giving back when met with success, it also helps build your brand through recognition and association with positive forces, boosts SEO and, of course, helps those in need. Companies such as Fortune Hi-Tech Marketing, Lowes, Bank of America and Fannie Mae have made considerable donations and effort helping build lives for those who have lost theirs.

Realistic Goal Setting

The No. 1 reason most small businesses fail is a lack of experience. Although most start-ups don’t have the luxury of employing world-renowned business gurus, there are ways to plan and prepare your new business for all the hills and valleys that are sure to come ahead. It is recommended that you save at least 12 months of personal living and operating costs, followed by rough five and 10-year plans. In the mean time, become an expert in your field, find out what your fiercest competitors are doing and create a case study to learn and improve upon. Follow brands like Zappos, FHTM, and Ford on Twitter, Facebook and LinkedIn to see how successful companies in different industries take advantage of social media to connect with their customer base. Goal setting means a constant thirst for research that leads to your dreams, with the understanding that malleability is a given.

Stress Less, Do More

When you’re stressed out and someone tells you to “relax” and don’t stress so much, it feels like the equivalent of someone staring at you from the shore of a tar pit while you sink in. A part of you wants to punch them in the face, and a part of you knows they’re right. Unfortunately, getting lost in a sea of numbers on the road to building your empire can often have an exceedingly stressful effect on business owners. In fact, Hartford Business shared a survey that revealed 60 percent of small business owners feel their anxiety is on the rise, and their stress is mounting, according to HartfordBusiness.com. Taking action against the source of the stress is the only way to combat it. When you’ve started your business and begin dealing with the realities of the entrepreneur’s daily grind, it’s essential that you don’t let worry petrify into inaction.

This is a guest post by Amanda Lee, a real estate agent who also found a niche as a business consultant for bring-your-own-device (BYOD) products, integration, safety and policies in the workplace. She also consults companies on how to adopt cloud computing solutions.

The New Planner and Strategy for 02013

The year 02012 was chock full of lessons, and I’d like to share one of them with you here, in describing my strategy for using my calendar in 02013.

Long-time readers will know that I am a paper-and-pencil kind of guy when it comes to organization. I have just never been able to make use of any digital tools for planning and organizing my tasks and projects. Several years ago I designed my own planner pages and used them for a few years before my “job” changed and I went back into the hospitality biz. When that happened my needs changed drastically and I switched from my Circa-based system to a pre-printed Moleskine calendar. I have been using that tool for my planning and organizing for the past three years.

During my Annual Review I learned a few things about how I had been using the pre-printed planner and some of the limitations it has, now that I am freelance again.

  • The two page per week format was not that good for determining my schedule at a glance, and it started on Monday, rather than Sunday.
  • There was no place to capture emergent tasks that came up. Yes, I usually capture them on an index card, but sometimes there is a need to block out time or set a reminder for a time-sensitive activity.
  • No blank pages. Well, there were a couple in the back, but not sufficient for what I wanted to do, which is keep track of my longer-term goals and projects. This caused me to track these in a separate notebook, which led to these goals being overlooked occasionally.
  • This same weakness applied to note-taking during meetings, phone calls, etc. These notes came to be scattered across different notebooks, loose papers and note cards – not conducive to good organization.

To that end I used a set of large Circa rings, lined paper, quad-ruled paper and some dividers to create the planner that overcomes the limitations of the pre-printed organizer.

front page of circa-levenger-planner-calendar-gtd-diy

Front page

Here you can see the layout, the next three months have their own tabs, as this is the time period that gets the most activity. The fourth tab is for the next three months in summary, while the fifth tab is for the next six months in note-page format.

 

tab format for circa-levenger-planner-calendar-gtd-diy (3)

Tabs

Each tab has a note-page for the “Big Rocks” – important or time-intensive tasks or projects – and a one-page-per-month calendar for scheduling:

circa-levenger-planner-calendar-gtd-big-rocks-notes

Big rocks

diy circa planner levenger calendar scheduler pages

Scheduler

In the back of the planner are the longer-term goals and blank pages for note-taking.

goals notes circa-levenger-planner-calendar-gtd-diyThis way everything I need for working toward completing my Goals, everyday activities, meeting notes, etc is all together in one place.

I will be keeping some notes on how the process works, successes and obstacles, difficulties and solutions for a review post in February.

If you have any questions, please leave a Comment!

Special Announcement

Need help in your artistic efforts?

Wish you had some support and encouragement in learning to be more creative?

This is the program for you! Participation is free and you can certainly progress at your own pace.

Learn more and register for the Creativity Workshop, click here to register!